Choose OK to save your new signature and return to your message. Otherwise, accept the default option of (none). In the Replies/forwards drop-down, select one of your signatures if you want your signature to appear in the messages you reply to and forward. If you don't want to automatically add a signature to new messages, choose (none). In the New messages drop-down box, select one of your signatures if you want your signature added to all new messages by default. You can have different signatures for each email account. In the E-mail account drop-down box, choose an email account to associate with the signature. Under Choose default signature, set the following options for your signature:. Download the templates in Word, customize them with your personal information, and then copy and paste them into the Edit signature box. You can also use one of our pre-designed templates for your signature. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. You can change fonts, font colors, and sizes, as well as text alignment. Under Edit signature, compose your signature. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature. 
On the Message menu, select Signature > Signatures.ĭepending on the size of your Outlook window and whether you're composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.To create and use email signatures in Outlook on the web, see Create and add an email signature in Important: If you have a Microsoft Microsoft 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products. You can set up Outlook so that signatures are automatically added to all outgoing messages or create your signature and add it to messages on a case-by-case basis.Ĭreate your signature and choose when Outlook adds a signature to your messages Your signature can include text, images, your electronic business card, a logo, or even an image of your handwritten signature. In Outlook, you can create one or more personalized signatures for your email messages.
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